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Office Coordinator I - Home First Central 381

Company: Telecare
Location: Garden Grove
Posted on: May 27, 2023

Job Description:

"They made it easier for me to live, breathe, eat, and stay clean. Without them, I'd be waiting somewhere, waiting for someone to give me a chance to live..." - Client from Telecare

What You Will Do to Change Lives

The Office Coordinator I works on a variety of administrative tasks and financial operations functions to support business operations.

Finance Driven Job duties:
---Facilitates Rep Payee services
---Facilitates Trust Banking services
---Prepares and validates payroll
---Enters AP batches weekly into accounting software
---Monitors client eligibility at admission/enrollment and throughout stay
---Prepares and reviews credit card entries
---Provides and maintains revenue information; provides billing information to A/R department and County agencies
---Records and deposits cash receipts
---Determines monthly journal entries required and confirms correct information is on reports
---Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and procedures

Medical Records Driven Job duties:
---Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies)
---Orders medical records forms and supplies
---Safeguards confidential information per policies and requirements

Human Resources Driven job duties:
---Maintains personnel files per standard and checklist
---Distributes HR information to program personnel as directed by Corporate HR
---Assists in promoting open positions
---Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer process
---Tracks new hire paperwork and documentation including credentialing
---Enters information into TOP/Relias
---Runs and tracks MVR reports
---Processes Shoes for crew's orders
---Maintains OSHA logs and completes Workers' Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetings
---Close out terminated files

Information Technology driven job Duties:
---Acts as point of contact between program and IT for maintenance of phones, computers, hardware and software
---Provides limited computer systems support to staff

Program/Department driven job duties:
---Assist with staff scheduling
---Order supplies (food, office, maintenance)
---Assist with events
---Prepares correspondence, agendas, meeting minutes/notes
---Assists leadership with special projects
---May serve as a relief or back up for the receptionist or other Administrative positions
---Calendars administrative tasks including MOU expirations, safety meetings, drills, etc.
---Helps coordinate and address maintenance requests
---Helps facilitate staff scheduling
Duties and responsibilities may be added, deleted and/or changed at the discretion of management.

Shifts Available:

Hourly Position ; 40 Hours Per Week ; 8am - 4:30pm

Telecare proudly participates in wage transparency. Wage range $18.52 - $26.12. Telecare applies geographic differentials to its pay ranges.The pay range assigned to this role will be based on the geographic location from which the role is performed.Starting pay is commensurate with relevant experience above the minimum requirements.

What You Bring to the Table (Must Have)

  • High School or GED
  • One (1) year of administration experience
  • Knowledgeable and proficient in MS Office programs
  • Personal car that you are willing to use for work to complete programs tasks (going to the bank, running to office deport, making copies, etc.)
  • Driver's license that is valid and in good standing

    What's In It For You*

    ---Paid Time Off: For Full Time Employee it is 16.7 days in your first year

    ---Nine Paid Holidays & Shift differentials for hourly staff (6% for PM Shift, 8% for Overnight Shift)

    ---Free CEUs, free Supervision for BBS Associate License, coaching and mentorship

    ---Online University Tuition Discount and Company Scholarships

    ---Medical, Vision, Dental Insurance, 401K, Employee Stock Ownership Plan

    ---For more information visit:

    Join Our Compassionate Team

    Telecare's mission is to deliver excellent and effective behavioral health services that engage individuals in recovering their health, hopes, and dreams. Telecare continues to advance cultural diversity, humility, equity, and inclusion at all levels of our organization by hiring mental health peers, BIPOC, LGBTQIA+, veterans, and all belief systems.

    EOE AA M/F/V/Disability

    *May vary by location and position type

    Full Job Description will be provided if selected for an interview.

    If job posting references any sign-on bonus internal applicants and applicants employed with Telecare in the previous 12 months would not be eligible.

    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

    The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Telecare, Garden Grove , Office Coordinator I - Home First Central 381, Administration, Clerical , Garden Grove, California

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